Personal Information Protection Guidelines of Mitsui Fudosan Realty Group
To our clients
Mitsui Fudosan Realty Network
Mitsui Rehouse
Real Plan
Mitsui Fudosan Realty Co. ¸ Ltd. and each Mitsui Rehouse company have established and will comply with these Personal Information Protection Guidelines of Mitsui Fudosan Realty Group. ∗ For details¸ please visit our website at: /personal-info/
The Mitsui Fudosan Realty Group recognizes the importance of our clients’ personal information and is committed to fully complying with laws¸ regulations¸ internal regulations¸ etc. concerning the protection of personal information by all of our officers and directors¸ while taking all possible measures to ensure the proper handling and secure management and use of personal information
Furthermore¸ by performing ongoing reviews¸ we strive to improve and promote the protection of personal information.
1. Acquisition¸ use and provision of personal information
We will acquire your personal information by proper means and announce¸ notify or clarify the purposes of use thereof. We will never use personal information beyond the purposes for which it was collected without your consent.
Furthermore¸ if the personal information is provided or disclosed to third parties¸ we will do so in accordance with the procedures prescribed by laws and regulations.
2. Purposes of use of personal information and retained personal data
Your personal information and retained personal data is used for the following purposes and will never be used for any other purposes:
The sale and lease of real estate¸ and agency¸ brokerage and management businesses thereof and other businesses incidental thereto
Insurance intermediary and agency business
Parking operation and management business and other businesses incidental thereto
Provision of information on products and services handled by Mitsui Fudosan Group companies concerning your life¸ living environment and leisure ∗ “Mitsui Fudosan Group” means Mitsui Fudosan Co.¸ Ltd. and its subsidiaries and consolidated companies described in its Annual Securities Report.
Sales activities related to the above purposes by post¸ e-mail¸ phone¸ etc.
Market research¸ customer trend analysis and survey analysis of products and development of sales methods¸ etc.
Provision of personal information to third parties within the scope necessary for attaining the purposes listed in a)¸ c)¸ d)¸ and f) above
3. Provision of personal information to third parties
In addition to those cases provided for by laws and regulations¸ your personal information may be provided to third parties by writing¸ post¸ phone¸ Internet¸ e-mail¸ information system¸ or advertising media¸ within the scope necessary for attaining the purposes of use listed above. At your request¸ however¸ we will discontinue providing your personal information to the recipients.
Recipients (examples) to which personal information is provided
<1>
Parties or prospective parties to an agreement in the brokerage for sale/purchase and lease of real estate¸ and other real estate agents¸ Internet advertising businesses¸ real estate business associations¸ and government-designated real estate information network organization (registration of property¸ notification of closing of agreement¸ sales and price assessment based on data in the relevant system; “network organization” hereafter)
<2>
Business proprietor¸ participating agency companies and brokerage companies for the sale of new properties
<3>
Real estate agents and agency companies and brokerage companies¸ etc. to which you are introduced in the brokerage for sale⁄purchase and lease of real estate
<4>
Financial institutions¸ judicial scriveners¸ registered land and building investigators¸ real estate management companies¸remodeling contractors¸ movers¸ etc. for services incidental to real estate transactions
<5>
Parties or prospective parties to an agreement for monthly parking¸ other real estate agents¸ or the owner or management company of the parking¸ etc.
<6>
Mitsui Fudosan Group companies
Items of personal information to be provided
Items within the scope necessary for the above purposes of use¸ including¸ without limitation¸ name¸ address¸ telephone number¸ property information¸ information on closing of an agreement¸ etc. in the individual transactions
4. Shared use of personal information
Your information will be shared with Mitsui Fudosan Realty Group in order to attain the above purposes of use.
Mitsui Fudosan Realty Group companies which share and use your information
See the following website: /personal-info/group/ Regarding the content of business and other details of each group company¸ refer to each company’s website.
Purposes of use
Same as those listed in item 3 above with respect to the use of personal information and retained personal data
Items of personal information to be shared for use
Items within the scope necessary for the purposes of use above¸ including¸ without limitation¸ name¸ address¸ telephone number¸ property information¸ information on closing of an agreement¸ etc.
If your personal information is shared with others outside the Mitsui Fudosan Realty Group¸ we will take additional necessary measures.
Manager responsible for shared use: Mitsui Fudosan Realty Co.¸ Lt
5. Subcontracting the handling of personal information
We may engage an outside contractor to handle personal information.
In such a case¸ we will select a contractor which implements thorough measures to protect personal information¸ and will strictly supervise such contractor to ensure adequate protection of the personal information.
6. Contact information
If you request the disclosure or correction of the content or discontinuance of use¸ or if you have any question or comment regarding your personal information and retained personal data¸ please contact the following or the relevant sales division.
Contact in charge of personal information of the Mitsui Fudosan Realty Group (within the division in charge of compliance of Mitsui Fudosan Realty Co.¸ Ltd.) Address: P.O. Box 118¸ Kasumigaseki Building¸ 3-2-5 Kasumigaseki¸ Chiyoda-ku¸ Tokyo 100-6019 Contact on website:/personal-info/info/
How to request the disclosure of personal information
Please complete the designated request form for disclosure and send it directly to the contact point given above¸ together with the designated accompanying documents.
∗Details of the procedure for requesting disclosure: /personal-info/kaiji/
1. Strict control
We carefully and strictly control your personal information¸ and take utmost care and appropriate safety management measures to prevent unauthorized access¸ loss¸ falsification¸ leakage¸ etc. of personal information.
We provide all officers and employees of each Mitsui Fudosan Realty Group company with training in accordance with internal regulations to ensure that they comply with related laws and regulations and understand the meaning and necessity of protecting personal information¸ and exercise necessary supervision over Group companies.
2. Operating structure of the protection of personal information
The Personal Information Protection Management Supervisor appointed by the representative director of Mitsui Fudosan Realty Co.¸ Ltd. serves as chief officer responsible for the protection of personal information of the Mitsui Fudosan Realty Group.
Mitsui Fudosan Realty Group¸ Personal Information Protection Management Chief Officer¸ Compliance Officer
Mitsui Fudosan Realty Co.¸ Ltd.¸ Personal Information Protection Management Supervisor¸ Compliance Officer
Under the control of each division manager of Mitsui Fudosan Realty Co.¸ Ltd. as the Personal Information Protection Manager¸ each division strives to protect personal information. Furthermore¸ within the Group companies¸ each company appoints its own Personal Information Protection Management Supervisor.